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Recording Check List
- Only the original document can be recorded.
- Sufficient space must be provided for the necessary filing stamps.
- The document must be legible or accompanied by an exact copy of sufficient legibility.
- All documents must be signed.
- Signatures must be acknowledged by a notary public. The notary seal must be affixed and the expiration date of the notary's commission must be noted.
- Names must be typed or printed under all signatures, including the notary.
- Assignments must contain the address of the assignee.
- Payment is required at the time of recording. Check the fee schedule for rates.
- Deeds must be accompanied by a one or three part Real Estate Sales Validation Questionnaire or be eligible for an exemption. The exemption shall be clearly stated on the deed.
- Transfers of title that do not require a Questionnaire are as follows:
- Recorded prior to the effective date of this act, i.e., July 1, 1991
- Made solely for the purpose of securing or releasing security for a debt or other obligation
- Made for the purpose of confirming, correcting, modifying, or supplementing a deed previously recorded and without additional consideration
- By way of gift, donation, or contribution stated in the deed or other instruments
- To cemetery lots
- By leases and transfers of severed mineral interests
- To or from a trust, and without consideration
- Resulting from a divorce settlement where one party transfers interest in property to the other
- Made solely for the purpose of creating a joint tenancy or tenancy in common
- By way of a sheriff's deed
- By way of a deed which has been in escrow for longer than five years
- By way of a quit claim deed filed for the purpose of clearing title encumbrances
- When title is transferred to convey right-of-way or pursuant to eminent domain
- Made by a guardian, executor, administrator, conservator, or trustee of an estate pursuant to judicial order
- When title is transferred due to repossession
- Made for the purpose of releasing an equitable lien on a previously recorded affidavit of equitable interest, and without additional consideration